Club Vote – Constitution Amendment

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Welcome to the dedicated resource page for the club vote on the proposed amendments to the International Constitution.

On this page, you will find all the necessary supporting documents to help you understand the proposed amendments and the voting process. These resources are designed to provide comprehensive information to ensure that all clubs are well-informed and prepared to cast their votes effectively.

All eligible clubs are urged to review these documents carefully and participate actively in this important decision-making process. Your vote is crucial in shaping the future direction of our organisation.

This pivotal voting process requires a two-thirds affirmative vote from the clubs in good standing with voting privileges on international issues, as outlined in Guidelines 409 and 410, via a mail ballot.

Languages other than English

(Scroll down for English)

In the event of any discrepancies between the translations and the English version of the proposed amendments and background material, the English versions shall prevail.

中文

日本語

한국어

English

Background Information

Open

Proposed amended International Constitution

Open

Side-by-side comparison

Open

Eligible Voting Clubs

  • Voting privileges are granted to clubs that meet the following requirements:
    • Are in good standing and with minimum of 15 club members during the last 3 semesters (or those that have been granted an exemption from this minimum requirement)
    • Have provided IHQ with a valid email address for the Club President or approved representative
  • More information on voting eligibility is available in Guidelines 409, 410 & 411 of the International Constitution.

The clubs eligible to vote in the 2023/24 International Elections will retain their eligibility for the upcoming vote on the constitution amendment.
The list of eligible clubs remains unchanged.

Online Voting

The club vote on the proposed amendments to the International Constitution will be conducted using Simply Voting, a web-based online voting system (https://www.simplyvoting.com/)

  • Robust Security Measures
    • Simply Voting employs multiple security features, including voter authentication, one-vote-per-voter technology, encrypted communication, and comprehensive logging of all administrator and voter activities.
  • Infrastructure Integrity
    • The system’s infrastructure is protected with daily security scans, regular penetration testing, and source code security audits, ensuring high-level security against various threats.
  • Privacy and Confidentiality:
    • Voter secrecy is paramount; election organisers cannot access individual votes, and voter information is securely handled, meeting TRUSTe Privacy Certification standards.
  • Compliance with Standards
    • Simply Voting is SOC 2 Type 1 compliant, demonstrating adherence to rigorous standards for security, availability, and confidentiality.

Invitation to Vote

Club Presidents (or approved representatives) will receive an email from “Y’s Men International” <vote@simplyvoting.com>

Voting representatives of all eligible clubs are recommended to add the email address <vote@simplyvoting.com> to their list of safe senders (“white list”) within their email account settings. This will ensure that any emails inviting clubs to vote will not be sent to junk/spam folders.

The email will contain an Elector ID and Password.

These credentials can be used to vote at https://ymi.simplyvoting.com/

Or follow the link provided in the email to access the ballot directly.

VOTING IS OPEN FROM
5:00 PM (17:00 CET) 10 MAY 2024
UNTIL
5:00 PM (17:00 CET) 07 JUNE 2024

No email received? Check your email spam or junk mail folder.

Still having problems?

  • Check that your club is on the list of eligible voting clubs.
  • Check with your Regional Director or Regional Office, to verify the email address that is recorded at IHQ.
  • If you have confirmed your eligibility and verified which address has been registered but still having difficulty, contact us on the Voting Enquiry Form.